Project Management

Partners' Institution:

Pixel

Project's period (from/to):

01 September 2014 - 31 August 2016

Activity concerned:

TA 1 - Management

Objectives of activities carried out:

The project management and coordination is carried out throughout the project period and ensures the correct development of the project activities and the achievements of the expected results.
The project management and coordination will involve all the project partners in the following activities:
• Participation to 4 transnational meetings of the steering committee
• Creation and update of the project website
• In progress reporting activities and delivery of yearly reports at progress and final stage
• Constant sharing of solutions and circulation of information through e-mails and skype meetings
• Check of the project state of art and of the respecting of the deadlines

Description of activities carried out:

Pixel produced all the material for the kick off meeting. Pixel organized, hosted and managed, in cooperation with the promoter of the project, the kick off partners' meeting and the final meeting.

Pixel organised in cooperation with the French partner the second partners' meeting held in Paris on 09 - 10 July 2015 and, n cooperation with the Spanish partner, the third partners' meeting held in Zaragozza on 11 - 12 February 2016.

1. The venue of the partner meeting has been prepared
2. An accommodation was given to all the partners attending the meeting
3. Information was given about the meeting practicalities and the city by preparing documentation.
4. The meeting folder was developed and the folder was then printed and distributed to the partners.
5. The project presentation was created using MS PowerPoint and was introduced during the meeting.
6. Inside the meeting folder was added a Calendar of Activities, an instrument for all partners to have a complete and resumed view over the activities of the project in all its length.
7. After the meeting, detailed minutes were prepared about what has been said and decided. A full list of annexes was also produced, some updating the drafts presented during the meeting while others were started from scratch.
8. The minutes and the annexes were then sent to the partners via email and uploaded on the web site.

Pixel took care of the transnational co-ordination and supervision of each activity to be carried by the partners, by creating a calendar of activities with established deadlines and mailing lists to manage each time period. Pixel produced and contributed to the production of forms to be used for the project activities and project management. For every activity Pixel sent the project partners the needed material, reminded the deadlines, answered the questions over any kind of issue, collected the produced material and sent it to technical partner.

Outcomes:

1. Organisation of all partners' meeting
2. Meeting Folders and Partners book
3. Project presentations
4. Calendar of Activities
5. Calendar of Deadlines
6. Partners' role
7. Forms to be used for the dissemination
8. Form to be used for tri-monthly activity reports
9. Guidelines for writing of Yearly activity reports
10.Form to be used for tri-monthly dissemination report
11.Guidelines for writing of Yearly dissemination report
12.Guidelines for writing of Yearly exploitation report
13.Organisation and coordination of the work of all partners, reminders of deadlines

Evaluation of the work undertaken:

The work carried out so far has been satisfactory.
The reasons that allow a positive evaluation are the results of the questionnaire for the evaluation of the meeting and of the project that was filled in by the partners after the meeting.
The analysis of questionnaire could measure the satisfaction of all partners for the results achieved during the project lifetime, during the meeting and for the informal meeting opportunities during the social events
The activities have been carried out by all the partners respecting the deadlines.